Deer Mountain® Neighborhood News Update June 27, 2019

Happy Summer!

Hi Deer Mountain Neighbors,

A huge thanks to all who helped at our Annual Neighborhood Clean Up Day! Thirty volunteers, ranging from 8 years old to significantly north of 21 years old, collected more than 30 bags of garbage. Thanks also to our event leader for the warm and delicious breakfast and excellent logistics!

Trail Update – “If you build it, they will come.” A significant portion of our new trail system has been built and is ready for our use. So, check it out and please follow trail etiquette:

Bikers yield to pedestrians

Downhill travelers yield to uphill travelers

Our trail system has two trails, which need to be named. Please submit your name suggestions via the portal by June 30, 2019.

Library-In-A-Box – A Library-In-A-Box has been installed at each of the school bus stops on Deer Mountain Boulevard. Stop by. Browse. Borrow or donate a book.

HOA Board Business –  Our next open meeting is July 9, 2019 from 3 to 5 pm at Zions Bank, 1100 Snow Creek Drive.  If you cannot attend in person, you may call in at 319-527-3511, code: 9952953#.  If you plan to call in, please let us know by posting on the ACS portal. At the July 9, 2019 meeting, we will be discussing the following Board business:

  • Review and recommend changes to procedures adopted by the Board between 2009 and 2010. Many of these procedures are obsolete.  They can be found on the portal under Homeowner Documents – Procedures.
  • Discuss and recommend change to Section 3.4 of the Bylaws regarding the date of the Annual Meeting.

Warm regards,

Deer Mountain HOA Board

Deer Mountain​®​ Neighborhood News Update March 3, 2020

Calendar Notices:

● Open Board Meetings held via conference call. ​You may call in at
319- 527-3511, code: 9952953#. If you plan to call in, please let us know by posting on the ACS portal.
o April 14, 2020 – 5 to 7pm.
o July 14, 2020 – 5 to 7pm.
● Community Conversation – March 23, 2020 – 6:30 to 8:00 pm. Neighbor Steve Slade has invited a member of the Wasatch Sherriff’s Department to talk with us about neighborhood and community safety practices.

Hi Deer Mountain Neighbors,
Over the last few months, the HOA Board has been working to improve our Architectural Committee (AC) documents, plan for the Spring and address issues raised by a few neighbors.
Improving our AC documents​ – Over the last several years, significant steps have been taken to improve the workings of our AC, including adopting revised Guidelines in November of 2018 and hiring a professional architect to oversee the implementation of our Guidelines.

At our April 14, 2020 Board Meeting, we will be taking the following actions to continue improving the workings of our AC: AC Charter ​- Up until now, the AC has functioned without a charter. We will be voting to approve the AC Charter, which will be posted by March 12 in draft form on the portal under Documents – Homeowner Documents –Architectural Control.

● Revised Guidelines​ – The November 2018 Guidelines, as well as prior Guidelines, focused primarily on new construction, which was understandable given that our neighborhood was relatively new. As our neighborhood ages, we will begin to see more improvement projects in addition to new builds. So, it is important that our Guidelines also focus on Improvements, which are broadly defined in our CC&Rs. We will be voting on approving the April 2020 Guidelines, which will be posted by March 12 in draft form on the portal under Documents – Homeowner Documents – Architectural Control.
● Revised AC Plan Application Forms​ – We will be voting on the AC Plan Application Forms, which will be posted by March 12 in draft form on the portal under Documents – Homeowner Documents – Architectural Control.
● Approval and Variance Flow Charts​ – For convenience only, we will post flow charts for proposed plan approval process and variance request process on the portal under Documents – Homeowner Documents –Architectural Control.

Spring Plans​ – In late April/early May, we will begin a significant landscaping project to enhance the beauty of each of our Deer Mountain entrances.
Homeowner concerns: ​ The following issues have been raised by a few homeowners:

Curbing Short-Term Rentals​: Several Deer Mountain homes have been used as short-term rentals. Our CC&Rs prohibit rentals of less than 6 months. In an effort to eliminate short-term rentals, the Board will vote on the following proposal, as recommended by our HOA attorney, at our April 14, 2020 meeting.

● Adopt a fine schedule that deters such rentals. Currently, our fine schedule allows for a $200 per violation fine which is not a deterrent when properties are listing for as much as $1,400 per night. The proposed fine schedule would be as follows:
o First violation – $200
o Second violation – $1,000
o Third violation – $5,000
o Any additional violations – $10,000
● Adopt a rule prohibiting owners from advertising their Deer Mountain homes as available for short-term rentals.

● Removing Dead Trees and Repairing/Replacing Dead Lawn Cover​: Dead landscaping is visually unattractive and potentially a fire hazard. Please plan to remove any such landscaping this Spring. Going forward, we will be sending out violation notices for these landscaping violations.
● Neighborhood Safety​ – At the request of several homeowners, we sent out an email regarding two incidents that required homeowners to contact the police. One incident involved a significant amount of missing ski equipment and the other involved an unknown person trying to enter a home while the homeowner was present. These matters are between the homeowner and the Wasatch County Sherriff’s department. And, thank you to the homeowners who wanted us all to know so we can be more mindful of safety.

Other Business​ –

The December Financials are posted on the portal under Documents –Homeowner Documents – Financials.

Please note that any encroachment by homeowners into Common Areas (ex. landscaping) is not approved.

Warm regards,

Deer Mountain HOA Board

Deer Mountain® Neighborhood News Update December 30, 2019

Calendar Notices:

• Open Board Meetings –

o January 14, 2020 – 5 to 7pm. Kamas Library o April 14, 2020 – 5 to 7pm. Location TBD o July 14, 2020 – 5 to 7pm. Location TBD • Community Conversation – Stay tuned for date, time and location of rescheduled conversation regarding real estate values.

Hi Deer Mountain Neighbors, Wishing you and your loved ones a happy and healthy New Year!

Curbing Short-Term Rentals:

Our CC&Rs prohibit rental of less than 6 months. In an effort to eliminate short-term rentals, the Board will consider the following measures, as recommended by our HOA attorney, at its January 14, 2020 open meeting.

• Adopt a fine schedule that deters such rentals. Currently, our fine schedule allows for a $200 per violation fine which is not a deterrent when properties are listing for as much as $1,400 per night. The proposed fine schedule would be as follows:

o First violation – $200

o Second violation – $1,000

o Third violation – $5,000

o Any additional violations – $10,000

• Adopt a rule prohibiting owners from advertising their Deer Mountain homes as available for short-term rentals.

Spring Landscaping Plans – We have asked for landscaping proposals for our entryways from several companies. The new landscaping will focus on having color year-round, being water efficient, needing little maintenance and making all entrances similar in appearance. Warm regards, Deer Mountain HOA Board

Warm regards, Deer Mountain HOA Board

Deer Mountain® Neighborhood News Update August 26, 2019

Calendar Notices:

● August 27, 2019 – Wildfire Safety and Preparedness Information Session from 7pm to 8 pm at the Wasatch Senior Center (465 East 1200 South, Heber City UT)

● September 10, 2019 – Deer Mountain HOA Annual Meeting –5 pm check in then meeting from 5:30 pm to 7:30 pm at the Summit County Library in Kamas (110 N. Main Street, Kamas UT)

Hi Deer Mountain Neighbors,

Let’s get right to the HOA news so we can all focus on the business of enjoying these waning days of summer! Hideout Annexation Plans Part 2 (see July News Update for Part 1) – We are aware of “annexation anxiety” among some home owners so we asked our attorney, Scott Dubois, for further clarity regarding the process of a highly remote hostile annexation. Here’s what Scott had to say: “The HOA would only have the ability to weigh in as an owner of property, it would not have the authority to speak for individual home owners.  The way it works is:

● Hideout would have to pass a resolution to annex the neighborhood (which the town attorney told me that they do not plan to do).

● The proposed annexation would have to comply with the requirements of the statute – which I don’t believe can be met here (for example, Hideout would have to prove it was providing municipal services to the neighborhood for more than one year).

● Annexation passes if property owners that own more than 75% of the property value in the area provide written consent. Note – that this does not include properties, such as Deer Mountain Affordable Community, which are already part of Hideout.

● Annexation also would pass if fewer than 50% of owners that own more than 50% of the property value in the area submit written protests. In other words if more than 50% of owners (based on the value of their property) protest the annexation, it would fail.

HOA Board Candidates – If you plan on running, please post your name and short bio on the portal so your name will be on the ballot. To date, Staci Shore, Laura Munts and Tracey Marshall have announced that they will be running for the HOA Board. Here are their bios:

Tracey Marshall – Prior to moving to Utah we resided in Wayland, Massachusetts. I have over 26 years of biopharmaceutical experience and have strong managerial experience leading Clinical Operation departments. My primary responsibility was to oversee global clinical trials and study teams to ensure protocols were executed on time, to budget and with quality. My position required adaptability, flexibility, and resourcefulness to multi-task in order to thrive in a fast-paced company environment. I believe that our community should have vital input into the decisions made by the board and see to it that all residents are fairly and appropriately represented. I would like to see the continued growth of the community and help make our Homeowner’s Association successful, efficient and fiscally prudent. I intend to continue to utilize my strengths toward the betterment and continued improvement of our neighborhood. Thank you for giving me the opportunity to submit a brief bio that you may be able to get to know a little about my background.

Laura Munts – My husband, Andrew, and I have been living in Deer Mountain since June 2015. I have been on the HOA Board since October 2017. I am running for a second term to support civil, responsible and representative governance that enhances the quality and value of Deer Mountain living. I am a retired corporate lawyer and nonprofit executive. I’ve served on several boards over the last 25 years and enjoy the creative problem solving process. Recently, I participated in a graduate program in conflict resolution at the University of Utah and as a Utah Civic Engagement Fellow. I also love hiking, biking, skiing and snowshoeing with family and friends. Thank you for your consideration.

Staci Shore – I have lived in Deer Mountain with my husband, Rick, since 2015. I have been a member of the HOA board for the last two years, the last year as the President. My hope is to be reelected for another term so that I can continue to represent all homeowners in making Deer Mountain the wonderful place that it is to live.

Other Business –

● The new trail system is complete! We hope to finalize and post the trail map by the September 10 Annual Meeting. Initial feedback from hikers and bikers is overwhelmingly positive. Enjoy and please follow trail etiquette, which includes removing pet waste and pet waste bags.

● At the August 16, 2019 Open Board Meeting, the Board unanimously approved: o Amending section 3.4 of our Bylaws to read: An annual meeting of members shall be held between September 1 and the second Tuesday in October each year. The board of Trustees shall schedule the annual meeting by June 30 of the then current year (the “Current Year”). The board of Trustees shall notify members of the annual meeting date by July 15 of the Current Year. At each annual meeting trustees shall be elected, reports of the affairs of the Corporation shall be considered, and any other proper business may be transacted. Trustees elected between September 1 and the second Tuesday in October shall begin their term on the second Tuesday in October. Notwithstanding the foregoing, the date of the 2019 annual meeting shall be September 10, 2019 and notice of the meeting will be giving to members at their last known e-mail address.

o Repealing 11 obsolete procedures which were set forth in a July 18, 2019 Notice to Homeowners.

Warm regards,

Deer Mountain HOA Board

Deer Mountain ® Neighborhood News Update July 23, 2019

Save the Date for Annual Meeting – September 10, 2019
Hi Deer Mountain Neighbors,
Summertime is in full swing with long hot sunny days and cool after sunset eves,
open-air concerts, fiesta days, bbqs, wild flowers, etc. Wherever your summer
adventures take you, we hope this newsletter finds you happy, healthy and
hydrated!
What’s Good in the Neighborhood:
● Doing Good -Thank You Neighbors ! As you know, over the last 6 months
we’ve transitioned to a new property manager (ACS) and adopted new
procedures for how to handle the business of our HOA. While we
continue to make improvements, we are excited about the early
successes of using the portal, holding regularly scheduled open board
meetings and emailing Neighborhood News Updates. Thank you for
making these successes possible by your participation on the portal and at
the meetings!
● Looking Good !
o Trails – The upper trail’s name is Crank It Up and the lower one is
Low Rider. The Trails are 90% complete with an expected
completion date on or about July 31, 2019. Upon completion, a trail
map will be posted on the portal.
o Entry Way Arches, Pavilion and Bus Stops have all been spruced
up, including fresh coats of stain/paint, new shingles and repairs.
o Weeds Be Gone – Common areas have been sprayed for noxious
weeds and notices have gone out to owners who still have these
weeds.
Just the Facts:
● Hideout Annexation Plans – We asked Scott DuBois, our HOA attorney, to
look into Hideout’s recent Annexation Plan and it’s potential impact on
Deer Mountain. From Scott: “ Utah law requires the town to include in its
annexation plan property that might be annexed into the town (usually
contiguous land), and that is what has been created. It does show that
DM could be annexed into the town. However, annexation is usually done
at the request of the property owner(s) that want to be annexed into the
town. The town has no plans to annex DM, unless there is a petition from
DM property owners to be annexed. There are no plans to conduct a
“hostile” annexation or attempt to annex over any objections … So, nothing
immanent and nothing to be concerned about at this point.” The next
planning commission meeting in Hideout is August 1 st .
● Financials – 2 nd quarter financials are posted on the portal under
Homeowner Documents/Financials.
● Access Road (sometimes called Fire Road) – This road is for official use
only, which means we are not permitted to walk on it. When one trail
closes, another opens – use our new trails.
For Your Consideration:
● Noise Nuisances – We can all agree that the 248 road noise is nuisance.
What about noise from people using those portions of the trails that pass
by neighbors’ homes? As one neighbor reports, it’s disturbing when trail
users can be heard talking loudly at 7 am. It’s summertime and many of
us have our windows open, so please be mindful.
● Fire Hazard – Check out your trees and bushes. Dead trees/bushes and
those growing too close to our homes are fire hazards. Please consider
removing or pruning them.
● Serving on the Board – If you are interested in serving on the Board,
please let us know. Three seats will be up for election on September 10,
2019.
HOA Board Business – Our next open meeting is Friday, August 16, 2019 from
3 to 5 pm at Zions Bank, 1100 Snow Creek Drive. If you cannot attend in person,
you may call in at 319-527-3511, code: 9952953#. If you plan to call in, please
let us know by posting on the ACS portal.
Warm regards,
Deer Mountain HOA Board

Deer Mountain® Neighborhood News Update May 29, 2019

Deer Mountain® Neighborhood News Update

May 29, 2019

Change the Date! Save the Date!

Our Annual Spring Clean Up Date is now June 8th .

Hi Deer Mountain Neighbors, For the first time in a long time, our ten-day weather forecast predicts more days of sunshine than rain or snow! Let’s celebrate the sun and our neighborhood at our June 8th annual spring clean up. Join us for breakfast starting at 8:30 am at the upper Deer Mountain Boulevard bus stop, followed by clean up.

Trail Update – If you enter Deer Mountain through the South Entrance (the one closer to Kamas), you can see the beginnings of our new trail. Weather permitting, work will continue over the next several months. As part of the next phase, you might see or hear motorcycles on the trail. They are being used to haul gas and equipment to the upper portions of the trail.

Library-In-A-Box – A Library-In-A-Box will be installed in the school bus stop on upper Deer Mountain Boulevard and available for use in June. If you would like to donate books, please let us know via the portal.

Do’s and Don’ts – This month’s newsletter emphasizes some Deer Mountain Do’s and Don’ts that may be less well known to long time and newer residents alike.

• Don’t park or drive on the concrete pads in front of the mailboxes. This can cause the concrete to crack, which will cost our HOA money to replace.

• Do keep your garbage cans out of sight. As sections 11.9 and 11.11 of our CC&Rs so elegantly require “…sanitary containers located in appropriate areas screened and concealed from view…” “Refuse, garbage and trash shall be kept at all times in a covered, noiseless container and any such container shall be kept within an enclosed structure or appropriately screened from view.” For now, let’s not dwell on what is a noiseless container but instead turn our attention to what does screened from view mean. If your garbage can is visible from the street or by your neighbors, it is not properly screened.

• Don’t try to create parking on your property other than in your garage or on your driveway. Driveway and garage parking are the only approved parking areas on our properties. Several neighbors have tried to create additional parking by building unauthorized gravel areas on their properties. Violation notices have been sent and, if uncured, fines have or will be levied.

• Do pay your annual dues. Final notices have gone out to those in arrears. • Do continue to post your concerns, suggestions and constructive feedback on our portal.

• Don’t post your issues in mean-spirited or entitled manner. Please be reminded that the Board will not be holding an open meeting in June. Our next open meeting is July 9, 2019 from 3 to 5 pm at Zions Bank, 1100 Snow Creek Drive. If you cannot attend in person, you may call in at 319-527-3511, code: 9952953#. If you plan to call in, please let us know by posting on the ACS portal. Warm regards, Deer Mountain HOA Board

Warm regards, Deer Mountain HOA Board

Deer Mountain® Neighborhood News Update April 22, 2019

“Clean up. Clean up. Everybody everywhere. Clean up.

Clean up. Everybody do your share.”           

Barney

Hi Deer Mountain Neighbors! 

Spring clean up plans are underway.  Here’s what’s happening:

·         May Dumpster Dates – May 10th – 13th.  The dumpster will be located by the bus stop on the upper portion of Deer Mountain Blvd.

·         June Neighborhood Clean Up Day is June 15th and a dumpster will be available (location to be determined). Thank you to the Longos for volunteering to chair this event. If you would like to help, please let us know via the portal.

·         Bus Stops – Thank you to the Parkers and Bolts who will spearhead cleaning up the two bus stops on Deer Mountain Blvd. If you would like to help, please let us know via the portal.

·         Streetlights – The streetlights are scheduled for maintenance in May. If you know of any streetlights that are not working properly, please let us know via the portal ASAP.

·         Entrance Arches – The arches will be stained this spring.

·         Weed Control – The HOA will be controlling weeds in common areas. And, each homeowner is responsible for controlling weeds on our private properties. See https://www.wasatch.utah.gov/PublicWorks#63773-noxious-weed-control for noxious weed control information.

When one gate closes, another opens…

·         “Private Property. No Public Access.” signs are being posted on the gates on the emergency access road. Let’s be good law abiding neighbors and stay off this private road.

·         New Trail construction will be starting soon. Once flags are posted outlining the proposed trail, homeowners will be given the opportunity to review the layout and give input via the portal.

And, here’s a notice and update about Board business:

·         Notice – At the Board’s May 14, 2019 meeting, we will be reviewing and adopting standards for real estate “for sale” signs, including but not limited to size, orientation to the property, materials and color of the sign posts.

·         2018 Financial Statements are posted on the portal under Homeowner Documents.

·         HOA business, including communication with Board and Committee members, will only be conducted via the portal. In a significant effort to increase transparency, accountability, responsiveness and continuity of business for new board and committee members, HOA Board and Committee members will not respond to private communications.

·         Due to travel schedules, the Board will not be holding an open meeting in June.

Our next open meeting is May 14, 2019 from 3 to 5 pm at Zions Bank, 1100 Snow Creek Drive.  If you cannot attend in person, you may call in at 319-527-3511, code: 9952953#.  If you plan to call in, please let us know by posting on the ACS portal.

Warm regards, Deer Mountain HOA Board